INFORMATION ON THE PROCESSING OF PERSONAL DATA BY HEMPOLAND SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ IN RELATION TO THE USE OF THE CONTACT FORMS ON HEMPOLAND.EU WEBSITE
of 10 September 2018
Below we present information on the processing of your personal data in relation to the use of contact forms at HemPoland.eu.
We ensure that your data are processed by us only to the extent necessary for the following purposes, in a way that guarantees their full security and in compliance with all laws governing the processing of personal data, including in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (Official Journal of the European Union No 119, p. 1), hereinafter referred to as “GDPR” and the Act of 10 May 2018 on the Protection of Personal Data (Journal of Laws of 2018, item 1000).
Who are we?
The administrator of personal data made available by the Visitors via the contact forms at HemPoland.eu is the manufacturer of dietary supplements – HemPoland spółka z ograniczoną odpowiedzialnością with its registered office in Elbląg (82-300) at ul. Stanisława Sulimy 1, entered into the Register of Entrepreneurs of the National Court Register in Olsztyn, 8th Commercial Division of the National Court Register under the number KRS 0000534517, National Business Registry Number REGON 360289332, Tax Identification Number NIP 5783115991, with share capital amounting to PLN 5,000.00 paid up in full, hereinafter referred to as “HemPoland”.
How can you contact us?
You may contact HemPoland in the following way:
– by writing to the address:
Władysławowo 30A, 82-300 Elbląg
– by phone
+48 668 696 368
– by e-mail:
or with the use of the form in the contact tab on HemPoland.eu website
For what purposes do we process Visitors’ personal data?
Contact with Visitors
We process personal data of our Visitors in response to the communications sent via contact forms at HemPoland.eu.
We process personal data of the Visitors for our marketing purposes, which means in particular promoting our product range. We want our Visitors to have up-to-date knowledge of our products and achievements, and in particular to ensure that they receive information about new products and unique offers. Upon giving consent, the Visitor will receive commercial communications by electronic means or by telephone for the purpose of presenting the offer of our store.
On what basis do we process your personal data?
Depending on the purpose for which the personal data of the Visitors are processed, the legal basis is the fact that it is necessary for taking action at the request of the data subject (Article 6(1)(b) of GDPR) or the consent given by the Visitor when using the forms on HemPoland.eu website (Article 6(1)(a) of GDPR). The processing of personal data of the Visitors may also be based on the fact that the processing is necessary for the purposes resulting from the legally justified interests pursued by HemPoland (Article 6(1)(f) of GDPR).
What visitor data do we process?
We only process the data provided by the Visitors in the process of filling in the form on HemPolan.eu website as well as cookies, namely:
a) name and surname;
b) e-mail address;
c) cookies related to order handling.
The legitimate interest we refer to is direct marketing of our own products and proper presentation of our offer.
The right to object
The Visitor who is the data subject has the right, on grounds relating to his or her particular situation, to object at any time to the processing of personal data relating to him or her where the processing is based on the fact that it is necessary for the purposes of legitimate interests pursued by the controller.
The Visitor has the right to object at any time to the processing of personal data concerning him or her, if the personal data are processed for the purposes of direct marketing.
How long do we process our Visitors’ personal data?
The period for which we process the Visitors’ personal data depends on the purpose of the processing. Therefore, accordingly:
a) Communication with the Visitor – during the period of communication; after this period, we will process the Visitor’s data for the purposes related to the accountability of our activities, to which we are obliged by the provisions on personal data protection or for the period for which we are obliged to process pursuant to other provisions of the law, however, not longer than 10 years;
b) in case of processing of personal data for the purposes resulting from the legitimate interests of HemPoland, the data will be processed for a period not longer than 10 years.
Who is the recipient of Visitor’s data?
Visitor’s data are transferred exclusively to the entity involved in the operation of HemPoland.eu website, i.e. the hosting service of our website.
In all cases where the processing of personal data is entrusted, this shall be done on the basis of appropriate agreement and in such a way as to ensure that personal data are processed only for the purposes set out above.
Use of social media plugins and search engines
Our website uses social media plugins and search engines to the extent compatible with the GDPR and the Act of 10 May 2018 on the Protection of Personal Data. Social media networks ensure that the use of personal data complies with the law. For more detailed information, we recommend that you familiarize yourself with the privacy policies of individual social media networks and search engines.
Transfer of data to a third country or international organisation
Visitors’ data shall not be transferred to a third country or international organisation.
Right of access to personal data
The Visitor has the right to access the content of his or her personal data, the right to rectify, erase the data and the right to restrict their processing. Furthermore, the right to withdraw consent at any time without affecting the lawfulness of the processing, the right to data portability and the right to object to the processing of personal data shall also apply.
Right to lodge a complaint with a supervisory authority
The Visitor has the right to lodge a complaint with the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warszawa, if the Customer believes that the processing of personal data concerning it violates the law.
What are the consequences of failure on the part of the Visitor to provide personal data?
Refusal to provide data by a Visitor makes it impossible to use communication via forms on HemPoland.eu website.